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Park Board Regular Meeting Minutes - April 21, 2011

ATTENDANCE AT MEETING

Board Members Present:      

President Mike Reid

Commissioner Susan Aberman

Vice President Jerry B. Clarito

Commissioner Maureen Yanes

 

Others Present:               

Director/Secretary Mark Schneiderman

Treasurer William G. Schmidt

Superintendent of Parks and Facilities John Ohrlund

Superintendent of Recreation Michelle Tuft

Mike Isaacs, Skokie Review       

                                   

Absent:                      

Commissioner Michael W. Alter 

CALL TO ORDER

President Reid called the regular meeting of the Board of Park Commissioners to order at 7:30 p.m., followed by the recitation of the Pledge of Allegiance.  

Commissioner Aberman congratulated President Reid and Vice President Reid on their elections to the Park Board of Commissioners. 

COMMENTS FROM CITIZENS

Linda Feder, 5300 Lee Street, Skokie, Illinois addressed the Board of Park Commissioners. Ms. Feder began by stating that in the past has been involved with AYSO soccer and the Park District and in POOCH Park. 

 Ms. Feder came to the Board to offer some information on the development of a labyrinth in a Skokie park.  Ms. Feder explained that a labyrinth has only I entrance/exit and is a type of maze. Ms. Feder explained that labyrinths offer a form of meditation without any religious affiliation. Ms. Feder cited some examples of medication such as reading, knitting, watching a movie and walking. Schools, parks, hospitals have used this effective tool.  Labyrinths have been used to lower blood pressure and long term health benefits. Ms. Feder left some printed materials for the Board to review. Several communities have labyrinths and Ms. Feder would like the Park District to consider this idea.  President Reid thanked Ms. Feder for her suggestion.

 PUBLIC HEARING ON THE FY2011-2012 BUDGET AND APPROPRIATION ORDINANCE #11-002

President Reid called to order the Public Hearing on the 2011-2012 Budget and Appropriation Ordinance #11-002.  He asked for any comments or questions regarding the proposed budget. Hearing none, President Reid closed the Public Hearing at 7:31p.m.

CONSENT AGENDA

With no items removed from the Consent Agenda, Vice President Clarito moved to approve the Consent Agenda. Commissioner Yanes seconded the motion.  On a roll call vote, all Commissioners voted aye. Commissioner Alter was absent. Motion carried.  The Consent Agenda consisted of: Minutes of March 15, 2011; Bills Payable for the month of April 2011; Treasurer’s Report; and Staff Reports.

 APPROVAL OF THE FINAL BUDGET AND APPROPRIATION ORDINANCE #11-004

FOR FISCAL YEAR 2011-2012  

Superintendent Schmidt requested Board approval for the Final Budget and Appropriation Ordinance #11-004 for fiscal year 2011-2012.   Superintendent Schmidt reminded the Board that at the March Board Meeting the tentative Budget and Appropriation Ordinance #11-002 was placed on public display at the Devonshire, Oakton and Weber Centers for thirty (30) days as required by law and no one requested to view it. 

 Superintendent Schmidt explained that the ordinance has been increased by $2,000,000 in the Recreation Fund and $700,000 in the Corporate Fund for the Skatium project cost if the grant funding is not received.

 Superintendent Schmidt stated that a bond sale was held on April 20, 2011 for $3,000,000.00 not the total of the project.  This bond sale, not being the total of the project, will save the District approximately $1,000,000 in interest.

 Commissioner Aberman inquired about the funding and fund balances. Superintendent Schmidt explained that the funds would come from the Recreation and Corporate Funds and that the balances in the funds are more than adequate for this funding and meet Board standards.

 With no further discussion, Commissioner Aberman moved to approve the Final Budget and Appropriation Ordinance #11-004 for fiscal year 2011-2012 in the amount of $33,918,534.00.  Vice President Clarito seconded the motion. On a roll call vote, all Commissioners voted aye. Commissioner Alter was absent. Motion carried.

 SERIES 2011A (SKATIUM) BOND SALES RESULTS

Superintendent Schmidt reported on the Series 2011A Skatium Bond Sales Results.  Superintendent Schmidt introduced John Miller, Ehlers and Associates, to report on the specifics of the sale. Mr. Miller stated that five bids were received for the bond sale. The low bidder, Bernardi Securities in Chicago submitted a bid with the lowest true interest rate of 3.6202%.  President Reid asked Mr. Miller to explain true interest.  Mr. Miller responded. 

The other bids submitted had true interest rates ranging from 3.8878% to 4.0751%.  The amount of interest cost savings between the low and high bidder was $126,215.00.  Mr. Miller stated that this is an excellent result for the fifteen year bond issue.  He stated that the Park District benefited from the affirmation of Moody’s Investors Services credit rating of Aa2.  The Skokie community and the Park District’s financial management and favorable debt profile are strong. 

There is no motion required, this is for informational purposes.

 ADOPTION OF ORDINANCE #11-005 AUTHORIZING THE ISSUANCE OF NOT TO EXCEED $755,000 AND 6% INTEREST RATE, GENERAL OBLIGATION REFUNDING BONDS, SERIES 2010C OF THE SKOKIE PARK DISTRICT

Superintendent Schmidt stated that it is necessary to adopt Ordinance #11-005 for the purpose of refunding debt service payments that are due on December 1, 2011 for the principal of and interest on the outstanding General Obligation Bonds, Series 2004A.  This has become an annual refunding issue due to Board action to reduce $750,000 of interest on the 2004A Series General Obligation Refunding Bonds that called in the Series 1996C Bonds. This sale will occur in October 2011. 

Vice President Clarito moved to approve Ordinance #11-004 to authorize the issuance of not to exceed $755,000 and an interest rate of 6% of General Refunding Bonds Series 2011C.  Commissioner Aberman seconded the motion. On a roll call vote, all Commissioners voted aye. Commissioner Alter was absent. Motion carried.  

 APPROVAL OF THE 2011 SECOND REFUNDING ESCROW DEPOSIT AGREEMENT

Superintendent Schmidt reported to the Board that the approval of the 2011 second refunding escrow deposit agreement relates to Ordinance #11-005.  The agreement takes the proceeds from the refunding bond issue Series 2011C and invests in government obligations. This process provides for sufficient funds to pay each installment of the debt service payments. 

Commissioner Yanes moved to approve the 2011 Second Refunding Escrow Deposit Agreement to authorize the District to escrow approximately $743,000.00 of debt service payments into a special and irrevocable escrow fund per the attached agreement.  Vice President Clarito seconded the motion. On a roll call vote, all Commissioners voted aye. Commissioner Alter was absent. Motion carried.  

AUTHORIZATION TO BID SKATIUM CONDENSER

Superintendent Ohrlund requested authorization to bid the replacement Skatium condenser.  The condenser unit provides the chiller function for the creation of ice conditions on the Skatium ice rinks.  The chiller has been deteriorating and staff has had many repairs to keep the unit operating.  The chiller needs to be replaced and as the Skatium is under renovation the opportunity to install a new unit would be optimal at this time. The cost for this unit would be included in the Skatium Renovation Project. 

The current mechanical contractor, RMC submitted a proposal for $21,525.00 for the installation. Staff would like to bid out the condenser for competitive pricing. 

Commissioner Yanes moved to authorize staff to bid out a replacement evaporative condenser for the Skatium. Vice President Clarito seconded the motion. On a roll call vote, all Commissioners voted aye. Commissioner Alter was absent. Motion carried.  

APPROVAL OF BID FOR SPIN BIKES FOR FITNESS FIRST!

Superintendent Tuft requested approval of the bid to lease spin bikes at Fitness First!  Two bids were received. The bids provided a 3 and 4 year lease option with an extended warranty.  There were two alternates bid for quarterly maintenance and trade-in value for the current spin bikes. 

Staff is recommending accepting the 4 year lease option, preventative maintenance and trade in for 17 of the current spin bikes.  The low bidder was Direct Fitness at $35,038.00.  Staff has had very good experience with Direct Fitness in the past.  Their references were very favorable. 

Commissioner Aberman asked if there will be a savings by leasing the spin bikes.  Superintendent Tuft responded that there will not necessarily be a savings. The benefits are the extended warranty and preventative maintenance package. 

Commissioner Yanes moved to award the bid to Direct Fitness for the lease of 23 spin bikes for 4 years in the amount of $35,038.00.  Vice President Clarito seconded the motion. On a roll call vote, all Commissioners voted aye. Commissioner Alter was absent. Motion carried. 

APPROVAL OF BID FOR FUEL PURCHASES AND DELIVERY SERVICES

Superintendent Ohrlund reported to the Board that fuel purchases were made with a vendor through a contract that has expired.  Last month authorization was given to bid for fuel purchase and delivery services at the March Board Meeting by the Board.  Two bids were received and reviewed.  The low bidder, PetroLiance bid $0.155 per gallon for both gasoline and diesel for their margin with no additional delivery cost.  The Park District uses approximately 17,000 gallons of gasoline and 8,000 gallons of diesel per year. This should result in a savings of approximately $4,000.00 per year. 

Commissioner Aberman moved to approve a bid for fuel delivery to PetroLiance for a margin of $0.155 per gallon.  Vice President Clarito seconded the motion. On a roll call vote, all Commissioners voted aye. Commissioner Alter was absent. Motion carried. 

APPROVAL OF EMERGENCY REPAIR WEBER LEISURE CENTER CHILLER

Superintendent Ohrlund reported that on April 10, 2011, the Weber Leisure Center air conditioning system broke down.   This system cools the entire Weber Center excluding Fitness First.  Upon inspection of the system, it was found that the 5 inch blower shaft on the main chiller snapped and damaged some of the blower wheels, bracket and bearings.  The cost of the repairs was significantly expense.  Climate Service Inc. has a service contract with the Park District for HVAC work. 

As this was an emergency repair, work was authorized before Board approval could be attained. Commissioner Aberman inquired when the work would be completed. Superintendent Ohrlund responded that the work will be completed as soon as possible. 

Vice President Clarito inquired about the funding for this emergency repair.  Superintendent Ohrlund responded that the funds are in the Building Improvement Fund and will be from the current fiscal year’s budget. 

Vice President Clarito moved to grant approval to the emergency repair of the Weber Leisure Center chiller to Climate Services Inc. for $23,608.00. Commissioner Yanes seconded the motion. On a roll call vote, all Commissioners voted aye. Commissioner Alter was absent. Motion carried.  

PRESIDENT’S REPORT

At this time President Reid confirmed the date of the May Board Meeting with the other Commissioners. The next regular meeting of the Board of Park Commissioners will be held on Tuesday, May 17, 2011 at 7:30p.m at the Devonshire Cultural Center.   

COMMISSIONERS COMMENTS

President Reid stated that the Spring Greening event was great and exceeded expectations.  Executive Director Schneiderman stated there were over 1000 people attending the workshops, educational seminars, and trade show.  Over 400 cars brought recycling items to the event.  A wrap up meeting was held on Wednesday, April 20, 2011 with the Spring Greening committee members and it was decided that the event will become an annual event. The date selected for next year’s Spring Greening event will be Sunday, April 29, 2012. 

Vice President Clarito and Superintendent Tuft reported that the Coming Together in Skokie initiative will feature the Assyrian culture next year. 

President Reid inquired about the status of the Skokie Sports Park East site.  Executive Director Schneiderman reported that the Metropolitan Water Reclamation District is in the beginning stages of mobilizing to remediate the Skokie Sports Park East site.  Nicor and the Metropolitan Water Reclamation District are working together on this effort.  Public meetings will be held during the planning stages.  The Metropolitan Water Reclamation District’s plan is for remediation to begin on the site this fall. 

EXECUTIVE SESSION

A motion was made by Vice President Clarito to adjourn the regular meeting to Executive Session for the purpose of discussing personnel (12012.0 c(1) ).  Commissioner Yanes seconded the motion. On a roll call vote, all Commissioners voted aye. Commissioner Alter was absent.  Motion carried. The regular meeting convened to Executive Session at 8:15p.m. The regular meeting reconvened at 8:55p.m. 

ADJOURNMENT

Commissioner Aberman moved to adjourn the regular meeting.  Vice President Clarito seconded the motion.  On a roll call vote, all Commissioners voted aye. Commissioner Alter was absent. Motion carried.  The regular meeting ended at 8:55p.m. 

________________________________                 _______________________________

Michael Reid                                                                  Mark Schneiderman

President                                                                         Secretary