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Minutes of the Regular Park Board of Commissioners Meeting - August 20, 2013

ATTENDANCE AT MEETING

Board Members Present:    

President Mike Reid

Vice President Susan Aberman

Commissioner Michael W. Alter

Commissioner Jerry B. Clarito

Commissioner Maureen Yanes

 

Others Present:                    

Director/Secretary John V. Ohrlund

Treasurer William G. Schmidt

Superintendent of Parks Michael Rea

Superintendent of Recreation and Facilities Michelle Tuft

Assistant Superintendent of Recreation Jon Marquardt

Director of Information Technology David Hunt

Executive Administrative Assistant Ann Perez

CALL TO ORDER

President Reid called the regular meeting of the Board of Park Commissioners to order at 7:00 p.m., followed by the recitation of the Pledge of Allegiance.

COMMENTS FROM CITIZENS

There were no citizen comments.

CONSENT AGENDA APPROVAL

With no items removed from the Consent Agenda, Commissioner Clarito moved to approve the Consent Agenda.  Vice President Aberman seconded the motion.  On a roll call vote, all Commissioners voted aye.   Motion carried.  The Consent Agenda consisted of:  Minutes of the Regular Board Meeting of July 16, 2013; Bills Payable for the months of July 2013/August 2013, Treasurer’s Report; and Staff Reports.

AUTHORIZATION FOR DISPOSAL OF FIXED ASSETS – ORDINANCE #13-012

Superintendent Rea requested authorization for disposal of seven fixed assets.  The following is a list of the fixed assets requested for disposal:

Year

Make

    Description

Model

VIN #

1998

Dodge

4x4, Dump & Plow

Ram 3500HD

3B6MF3654WM278026

1998

Dodge

2X4 Pickup

Ram 1500

3B7HC12Y5WM264131

2000

GMC

Van

Savanna 3500

1GTHG35R3Y1236008

2001

Chevrolet

2X4 Crew Cab Pickup

Silverado 2500

1GCHC23G21F193930

2003

Cushman

Utility Cart

OC 2200 GSE

1562283

2010

EDE

Exploritorium Music Walls

Free Standing

Quantity 2

Commissioner Yanes inquired if the Exploritorium Music Walls could be donated to a preschool or another organization.  Superintendent Rea responded that staff was going to try the online auction first and if not successful the walls may be donated.

Commissioner Yanes moved to approve Ordinance #13-012 authorizing the disposal of (7) fixed assets. Commissioner Alter seconded the motion. On a roll call vote, all Commissioners voted aye.   Motion carried.                                                                                                                                   

 

AUTHORIZATION TO PURCHASE REPLACEMENT CREW CAB PICKUP

Superintendent Rea requested authorization to purchase a replacement crew cab pickup which is budgeted to be replaced in the 2013-14 fiscal year for $35,000.00.  Pickup #27 is used by the Park Services mowing crews. A 2014 Ford F-250 crew cab will be purchased as a replacement vehicle through the Illinois Joint Purchase Program for $22,515.00.

Aftermarket equipment including safety lighting, a lift gate and propane gas conversion kit will be added after delivery for a total of $10,895.00.   The total cost of the vehicle and aftermarket equipment is approximately $33,500.00.

Commissioner Alter moved to purchase one 2014 Ford F-250 crew cab truck from Bob Riding Ford for $22,515.00.  Vice President Aberman seconded the motion. On a roll call vote, all Commissioners voted aye.   Motion carried.

APPROVAL OF SKOKIE PARK TENNIS CENTER CHANGE ORDER #2

Superintendent Rea requested approval of Change Order #2 for the Skokie Park Tennis Center. The change order is for additional tennis court striping on two courts for instructional tennis lessons for younger players.  The change order is for $600.00.  The total for the project cost increases to  $222,869.00.  The tennis court project will be $92,131.00 under budget with this change order.

Vice President Aberman moved approve Change Order #2 for the Skokie Park Tennis Center project for $600.00. Commissioner Alter seconded the motion. On a roll call vote, all Commissioners voted aye.   Motion carried.

APPROVAL OF SKOKIE PARK TENNIS CENTER CHANGE ORDER #3

Superintendent Rea requested approval of Change Order #3 for the Skokie Park Tennis Center. The change order is for repairs to the existing court lighting system. The system was damaged by the contractor during installation of the new fencing. The change order represents a deduction of $1,799.69.

Commissioner Clarito moved to approve Change Order #3 for the Skokie Park Tennis Center project for a deduction of $1,799.69.  Commissioner Yanes seconded the motion. On a roll call vote, all Commissioners voted aye.   Motion carried.

APPROVAL OF SKATIUM PROJECT CHANGE ORDER #2

Superintendent Rea requested approval of change order #2 for the Skatium project. The change order is for the reconfiguration of an electrical panel for the Studio Rink mechanical system due to the power demands of the new refrigeration system.

Vice President Aberman moved to approve Change Order #2 for the Skatium project for an addition of $5,281.00.  Commissioner Clarito seconded the motion. On a roll call vote, all Commissioners voted aye.   Motion carried.

REVIEW OF DISTRICT COMPENSATION STRUCTURE AND SALARY REVIEW SYSTEM

Superintendent Schmidt discussed the process of the update to the District’s compensation structure in 2013.  This was last done in 1999.  Full time job descriptions were updated and pay grades and the salary structure were reviewed and compared to the marketplace.  The revised pay grades and the competitive pay structure were approved by the Board in April and became effective May 1, 2013.  The few employees earning below the minimum for their grades were increased at that time.  Due to low salary increases over the past several years the District is now slightly lagging its labor market competition.

Executive Director Ohrlund then explained the annual salary review system which includes budgeting of a salary pool, determining COLA/merit ratio, staff performance reviews and determination of salary increases.  Factors in making the determination include the results of the performance reviews, existing salary, position within the salary range and utilizing a formula based on these factors.  Generally an employee with more experience and tenure should be performing at a higher level.  Therefore the longer term employees need to have a higher evaluation score to receive the raises.  Salary changes are reviewed by the Executive Director and Superintendents before finalizing.  Director Ohrlund said the system is fair and equitable and is understood by staff.

Commissioner Clarito commented on the number of employees below the midpoint.  Executive Director Ohrlund responded that there are many newer employees and it takes time for employees to work their way up through the pay structure.  Superintendent Schmidt said with the new structure there is a wider salary range, and also there is no staff over the maximum.  In order to better reflect the labor market competition salary increase pools in future years may need to be increased.

President Reid thanked the staff for the presentation.

PRESIDENT’S REPORT

President Reid confirmed the date of the September Board Meeting with the other Commissioners. The next Regular Meeting of the Board of Park Commissioners will be held on September 17, 2013 at 7:00 p.m. at Weber Leisure Center. Other meeting locations were discussed and rejected.  It was suggested that the Board tour some of the facilities. Superintendent Tuft stated she would be happy to give tours of the facilities to the Board members.

COMMISSIONER COMMENTS

Vice President Aberman inquired about parking at the Backlot Bash. Superintendent Tuft responded that there are parking lots listed on the website.  The south end of the Village Hall parking is available on Friday and Saturday evening.

Commissioner Yanes inquired about volunteering at the Backlot Bash.

Executive Director Ohrlund stated that the Rotary Pancake Breakfast will be held from 8-11am on Sunday at the Backlot Bash.

President Reid stated that he attended the National Night Out where the police went to different parks over a two night period.

Commissioner Yanes asked about security/safety issues in the parks. Executive Director Ohrlund said it has been a calm year with few problems. Grafitti in the parks is down this year.

President Reid complimented the Liponi event held on August 14, 2013 at Skokie Sports Park.

President Reid attended the Village of Skokie Board Meeting on Monday where the topic of beekeeping in Skokie was discussed by Skokie residents and the Village Board. The Village Board determined that more research is needed before considering a beekeeping ordinance.

Executive Director Ohrlund stated that the vending machines have been stocked with “Fit Pick” healthy items.  Executive Director Ohrlund said that the sales of the healthy items will be evaluated after six months. Commissioner Yanes suggested the vending machine contain only healthy choices. Vice President Aberman and Commissioner Alter said this is a choice individual patrons should make.

Executive Director Ohrlund reported that all the Commissioner E-mail addresses have been set up. New business cards will be ordered with Commissioner E-mail addresses.

Intranet access is available to the Commissioners.

The current pool hours for Skokie Water Playground and Devonshire Aquatics Center were discussed. Skokie Water Playground is open through Labor Day.

ADJOURNMENT

Commissioner Yanes moved to adjourn the regular meeting.  Commissioner Alter seconded the motion.  On a roll call vote, all Commissioners voted aye.  Motion carried.  The regular meeting ended at 8:04 p.m.

 

__________________________________                            __________________________________

Michael Reid                                                                           John V. Ohrlund

President