District Business

Board Business

District Info

Minutes of the Regular Meeting of Park Commissioners - December 20,2011

ATTENDANCE AT MEETING

 

Board Members Present:      

President Mike Reid

Commissioner Michael W. Alter

Commissioner Jerry B. Clarito

Commissioner Maureen Yanes

Others Present:      

Director/Secretary Mark Schneiderman

Treasurer William G. Schmidt

Superintendent of Parks and Facilities John Ohrlund

Superintendent of Recreation Michelle Tuft

Absent:                        

Vice President Susan Aberman

CALL TO ORDER

President Reid called the regular meeting of the Board of Park Commissioners to order at 7:00 p.m., followed by the recitation of the Pledge of Allegiance. 

COMMENTS FROM CITIZENS

There were no citizen comments.

CONSENT AGENDA

With no items removed from the Consent Agenda, Commissioner Clarito moved to approve the Consent Agenda.  Commissioner Yanes seconded the motion.  On a roll call vote, all Commissioners voted aye.   Vice President Aberman was absent. Motion carried. The Consent Agenda consisted of: Minutes from the Regular Board Meeting of November 15, 2011; Bills Payable for the month of December 2011; Treasurer’s Report; and Staff Reports.

APPROVAL OF THE 2011 TAX LEVY  - ORDINANCE #11-014

Superintendent Schmidt reminded the Park Board that at the November Board Meeting the Board approved Resolution #11 -003 for the 2011 Tax Levy.  The total amount of the Tax Levy with the Debt Service cost is $11,630,573.00. 2011 Tax Levy Ordinance #11-014 is the legal document that is required by the Cook County Tax Extension Office. 

Commissioner Alter moved to approve the 2011 Tax Levy Ordinance #11-014 in the amount of

$7,029,343.00. This does not include Debt Service Costs. Commissioner Clarito seconded the motion. On a roll call vote, all Commissioners voted aye.   Vice President Aberman was absent. Motion carried.

APPROVAL OF BIG BROTHERS/BIG SISTERS AGREEMENT

Executive Director Schneiderman introduced the following guests from the Village of Skokie, School District 69 and Big Brothers/Big Sisters of Metropolitan Chicago. 

  • Maureen Murphy, Human Services Director, Village of Skokie Department of Human Services
  • Art Mollenhauer, Chief Executive Officer, Big Brothers/BigSisters
  • Erika Corona- Owens, Manager of Customer Relations – Big Brothers/Big Sisters
  • Jeremy Foster – Vice President of Corporate and Foundation Relations – Big Brothers/Big Sisters
  • Dr. Quintin Shepherd, Superintendent – Skokie School District 69

Ms. Murphy summarized the planning process that the Village of Skokie, Skokie Park District and School District 69 have been involved in the last year or so to get the Big Brothers/Big Sisters Program started in Skokie.

Ms. Murphy explained that this intervention program would benefit a significant number of at risk youths in the Skokie schools. She spoke about the pilot program and thanked the Park District and School District 69 for their support for this program.

Mr. Foster began a Power Point presentation on the Big Brothers/Big Sisters Youth Mentoring Program. He outlined the program and explained how the children and volunteers apply for the program, the screening process and the commitment involved by the volunteers.

President Reid inquired how the number of children in the program was determined. Mr. Foster replied that the amount of applicants and the space where the program is held determines how many children can be accommodated.

Mr. Foster stated that in the beginning, the anticipation is to have 15 children and 15 adults in the pilot program.  The program will be held at the Lincoln Junior High School in the evening for 1 ½ hours every other week.

Commissioner Yanes inquired about the volunteer commitment.  Mr. Foster replied that the commitment requires that the mentor be in attendance at least 80% of the time.   He explained that the children look forward to their big brother or big sister time together and become disappointed if the commitment is not met.

Mr. Foster stated that once the program is successful it is the goal to involve all Skokie schools and children. Mr. Foster thanked the Park District, Ms. Murphy, and Dr. Quintin Shepherd for their involvement with the planning and support for the program. Mr. Foster presented Ms. Murphy with an award from Big Brothers/Big Sisters for her enthusiasm and passion for bringing this program to Skokie.

Commissioner Alter moved to approve the agreement with the Big Brothers/Big Sisters of Metropolitan Chicago, the Village of Skokie and School District 69.  Commissioner Clarito seconded the motion. On a roll call vote, all Commissioners voted aye.   Vice President Aberman was absent. Motion carried.

REPORT ON 2011 AQUATICS SEASON AND APPROVAL OF 2012 POOL

Scott Runkle, Aquatics and Safety Manager, reported on the 2011 aquatics season.  Mr. Runkle stated that it was a great year at the pools this summer with near record attendance.  The new Birthday Party Zone was well received.  Season pass sales were a little less than anticipated.  The lifeguard staff received a 5 star rating by the Starfish Aquatics Starguard Program and the PDRMA Loss Control Review for the Aquatics was 99.11%.

Splash Passes continue to be popular.  This year a Groupon discounted offering of the Splash Pass prior to the opening of the season was extremely popular.  $26,000.00 revenue was realized from the Groupon sale.

Next year swim lessons at Niles North High School will be unavailable.  The school is reconstructing their pool and this will affect the Park District swim program. 

Commissioner Yanes inquired about using other pool facilities in neighboring areas.  Mr. Runkle and Superintendent Tuft responded that contact has been made with other facilities, but there is no availability at their facilities.

Mr. Runkle stated that there were no fee increases recommended for 2012. 

Commissioner Yanes moved to approve the 2012 pool fees as proposed.  Commissioner Alter seconded the motion. On a roll call vote, all Commissioners voted aye.   Vice President Aberman was absent. Motion carried.

APPROVAL OF CHANGE ORDER #1 FOR EMERSON PARK PLAYGROUND

Superintendent Ohrlund reported that once construction began on the Emerson Park Playground staff

determined that the concrete walks near the entryways to the playground were in poor and unsafe condition. The new concrete walks will provide for handicap accessibility.   The costs for this work were included in the bid.  The cost of the replacement concrete is $6,422.96.

Commissioner Clarito moved to approve Change Order #1 to the Emerson Park Playground project in the amount of $6,422.96.  Commissioner Yanes seconded the motion. On a roll call vote, all Commissioners voted aye.   Vice President Aberman was absent. Motion carried.

PERSONNEL POLICY MODIFICATIONS

Executive Director Schneiderman distributed amended Board Summaries to the Commissioners. He explained to the Board that the following items were necessary due to changes in the IMRF statue and Illinois law.

1.  ORDINANCE #11-015 IMRF AMENDMENT

Executive Director Schneiderman explained that Governor Quinn signed Senate Bill 1831 (Public Act 97-0609) on August 26, 2011.  This law makes some changes to the IMRF statute.  To be in compliance with this new law, the Park District is requesting some amendments to the personnel policy.

The IMRF retirement plan will have three tiers of participation and there will be a policy regarding the accumulated vacation payout at retirement.  The Commissioners discussed the changes.

Ordinance #11-015 defines the categories and compliance with the law. It protects the Park District from accelerated payouts to IMRF and places less of a burden on the Skokie taxpayers. 

Commissioner Yanes moved to approve the changes to the personnel policies of the Skokie Park District as listed above and authorize the Director to make the necessary modifications to the Personnel Policy Manual.   Commissioner Alter seconded the motion. On a roll call vote, all Commissioners voted aye.   Vice President Aberman was absent. Motion carried.

Commissioner Yanes moved to approve Ordinance #11-015. Commissioner Clarito seconded the motion. On a roll call vote, all Commissioners voted aye. Vice President Aberman was absent. Motion carried.

2. CIVIL UNIONS AMENDMENT

Executive Director Schneiderman informed the Board that the Illinois Religious Freedom Protection and Civil Union Act took effect on June 1, 2011.  To comply with this new law, the personnel policy requires that civil unions be added to all personnel policies where applicable.  Civil unions are now legally protected as individuals who are married.

Commissioner Alter moved to approve the changes to the personnel policies of the Skokie Park District as listed above and authorize the Director to make the necessary modifications to the Personnel Policy Manual.  Commissioner Clarito seconded the motion. On a roll call vote, all Commissioners voted aye.   Vice President Aberman was absent. Motion carried.

3. SICK LEAVE ACCUMULATION AMENDMENT

Executive Director Schneiderman explained the sick leave accumulation amendment is an enhancement benefit to the long term employees.  Currently employees can accumulate 60 days of sick leave.   Any sick leave earned more than 60 days and not used is forfeited.  The Park District does not pay out unused sick time when employment ends. By increasing the sick leave accumulation to 120 days, this will provide a better short term disability benefit to the employee.  The amount of days would have a cap of 120 sick days.

Commissioner Clarito moved to approve the personnel policies of the Skokie Park District as listed above and authorize the Director to make the necessary modifications to the Personnel Policy Manual.  Commissioner Alter seconded the motion. On a roll call vote, all Commissioners voted aye.  Vice President Aberman was absent. Motion carried.

AUTHORIZATION TO PURCHASE REPLACEMENT WEBER PARK GOLF COURSE

FAIRWAY MOWER

Superintendent Ohrlund requested the purchase of a replacement fairway mower for the Weber Park Golf Course.  The vehicle is due for replacement and is budgeted at $12, 500.00. 

A replacement Toro Groundmaster 72 inch mower is available through the National Intergovernmental Purchasing Alliance Program (NIPA) for $17,837.42.  The distributor for this equipment, Reinders, Inc. of Franklin Park has a demo unit available.  The price for the demo is $15, 486.00.  Staff is recommending purchasing the demo unit. 

Commissioner Yanes moved to approve the purchase of a replacement Toro Groundmaster 72 inch mower from Reinders, Inc. for $15,486.00.  Commissioner Clarito seconded the motion.  On a roll call vote, all Commissioners voted aye.  Vice President Aberman was absent. Motion carried.

AUTHORIZATION TO BID CARPET REPLACEMENT AT THE TOT LEARNING CENTER

Superintendent Tuft requested authorization to bid carpet replacement for the offices, lobby and hallways at the Tot Learning Center.  The carpet at the Tot Learning Center was installed in 1997 and is worn and in need of replacement.  $24,000.00 has been budgeted for the carpet replacement. 

Commissioner Clarito moved to authorize staff to prepare specifications and bid out carpet replacement at the Tot Learning Center.  Commissioner Yanes seconded the motion.   On a roll call vote, all Commissioners voted aye.   Vice President Aberman was absent. Motion carried.

AUTHORIZATION TO BID INTERIOR WALL PAINT AT THE TOT LEARNING CENTER

Superintendent Tuft requested authorization to paint the interior walls in the offices, lobby, hallways and public bathrooms at the Tot Learning Center. The Tot Learning Center was last painted in 2004 and is due for repainting. 

Commissioner Clarito moved to authorize staff to prepare specifications and bid out the interior painting at the Tot Learning Center.  Commissioner Yanes seconded the motion. On a roll call vote, all Commissioners voted aye. Vice President Aberman was absent. Motion carried.

AUTHORIZATION TO BID OAKTON COMMUNITY CENTER FIRE ALARM SYSTEM

Superintendent Tuft requested authorization to bid the Oakton Community Center fire alarm system.

$20,500 is budgeted for this project. The current fire alarm system is 15 years old and replacement parts are obsolete.  Replacement of the entire system will include control panels, heat and smoke detectors, pull stations, voice evacuation system and power supply system. 

Commissioner Alter moved to prepare specifications and bid documents for a replacement fire alarm system for the Oakton Community Center.  Commissioner Clarito seconded the motion.  On a roll call vote, all Commissioners voted aye.  Vice President Aberman was absent. Motion carried.

PRESIDENT’S REPORT

At this time President Reid confirmed the date of the January Board Meeting with the other Commissioners. The next regular meeting of the Board of Park Commissioners will be held on Tuesday, January 17, 2012, at 7:00P.M.  

COMMISSIONER COMMENTS

Executive Director Schneiderman reported that staff would like to request the dates of March 6, 2012 and March 7, 2012 for the Finance Committee Meetings next year.  The Board agreed on the dates for the Finance Committee Meetings.

Executive Director Schneiderman reminded the Board the April Board Meeting date will be changed to April 24, 2012 to comply with the display of the budget and appropriation ordinance for thirty days.

President Reid requested any additional Commissioner comments. There were none.

ADJOURNMENT

A motion was made by Commissioner Alter to adjourn the regular meeting. Commissioner Yanes

seconded the motion.  On a roll call vote, all Commissioners voted aye. Vice President Aberman was absent.  Motion carried. The regular meeting ended at 8:15p.m.

 

________________________________                 _______________________________

Michael Reid                                                                 Mark Schneiderman

President                                                                       Secretary