District Business

Board Business

District Info

Minutes of the November 15, 2011 Park Board Meeting

ATTENDANCE AT MEETING

Board Members Present:      

President Mike Reid

Commissioner Jerry B. Clarito

Commissioner Maureen Yanes

Others Present:                      

Director/Secretary Mark Schneiderman

Treasurer William G. Schmidt

Superintendent of Parks and Facilities John Ohrlund

Superintendent of Recreation Michelle Tuft

Absent:                                   

Vice President Susan Aberman

Commissioner Michael W. Alter

CALL TO ORDER

President Reid called the regular meeting of the Board of Park Commissioners to order at 7:00 p.m., followed by the recitation of the Pledge of Allegiance. 

COMMENTS FROM CITIZENS

There were no citizen comments.

CONSENT AGENDA

With no items removed from the Consent Agenda, Commissioner Clarito moved to approve the Consent Agenda.  Commissioner Yanes seconded the motion.  On a roll call vote, all Commissioners voted aye.  Commissioner Alter and Vice President Aberman were absent. Motion carried. The Consent Agenda consisted of: Minutes from the Regular Board Meeting of October 18, 2011; Bills Payable for the month of November 2011; Treasurer’s Report; and Staff Reports.

2011 TAX LEVY RESOLUTION

Superintendent Schmidt began his presentation on the 2011 Tax Levy.  He explained the levy process in detail. Superintendent Schmidt stated that the CPI increase for the 2011 levy year is 1.5% or $100,525.00 increase in the aggregate funds. The levy is based on an overall decrease of 0.030% due to the reduced debt service costs without loss and cost and for all the funds is a decrease of $362, 667.00.  With debt service costs, the total levy is $11,630,573.00. This is a decrease in the 2010 tax levy.

The Truth-in-Taxation increase is $328,381.00 or 4.9%. As the Truth-in-Taxation is less than 5%, no public notice and hearing is necessary.  At next month’s board meeting the legal adoption of the Levy Ordinance will be held.

Commissioner Clarito moved to approve Resolution 11-003 as a part of the legal process. Legal adoption of the Levy Ordinance will be held at the December 20, 2011 meeting of the Board of Park Commissioners.  Commissioner Yanes seconded the motion. On a roll call vote, all Commissioners voted aye.  Commissioner Alter and Vice President Aberman were absent. Motion carried.

APPROVAL OF SKATIUM CHANGE ORDER #7

Superintendent Ohrlund distributed the Change Order #7 documentation to the Commissioners.  This change order represents a savings to the Park District relating to the owner’s and contractor’s contingencies as well as some allowances not used for the project.  The change order zeros out the contingencies and allowances. The deductive change order is for $42,765.00.  This is the final change order for the Skatium Renovation. 

President Reid inquired about the final cost of the project. Superintendent Ohrlund stated the final cost is $5,008,147.00.  Commissioner Yanes inquired about any future costs that may come up with the Skatium Renovation.  Superintendent Ohrlund stated if any other costs arise, there are allowances for those costs.

Commissioner Yanes moved to approve Change Order #7 to the Skatium project in the amount of $42,765.00.  Commissioner Clarito seconded the motion. On a roll call vote, all Commissioners voted aye. Commissioner Alter and Vice President Aberman were absent.  Motion carried.

APPROVAL OF BID FOR DEVONSHIRE FLOOR RENOVATION

Superintendent Tuft reported that one bid was received for the renovation of the floors in five bathrooms and the large multipurpose room at Devonshire Cultural Center.  There are only three installers in the state of Illinois that use the Forbo flooring product.  Caliber Floors, Inc. is the vendor who installed the flooring at the Exploritorium.  Staff is pleased with the flooring and work done by this vendor.

The bid for the flooring is $19,700.00 from Caliber Floors Inc.  The project was budgeted at $15,000.00. There is funding available for this project in the capital budget.

Commissioner Yanes moved to award the bid to Caliber Floors, Inc. for the Devonshire Floor Renovation for a total not to exceed $19,700.00. Commissioner Clarito seconded the motion. On a roll call vote, all Commissioners voted aye. Commissioner Alter and Vice President Aberman were absent.  Motion carried.

AUTHORIZATION TO SOLICIT REQUESTS FOR PROPOSALS FOR POOL CONCESSION SERVICES

Superintendent Ohrlund reported that the food concession services contract with the current vendor, MiLa Snacks has expired.  The vendor has indicated that they have an interest in continuing this contract with some change in their management structure.  Other concessionaires have indicated an interest in providing food services for the pool. Staff would like to request proposals for these services.

Commissioner Yanes suggested having some healthier food items in the pool concessions. Executive Director Schneiderman replied that the request for proposal would include the opportunity for vendors to include healthier food items.

Commissioner Clarito moved to authorize staff to solicit requests for proposals for pool concession services. Commissioner Yanes seconded the motion. On a roll call vote, all Commissioners voted aye. Commissioner Alter and Vice President Aberman were absent.  Motion carried.

CAMP REPORT 2011 AND CAMP FEE PROPOSAL 2012

Superintendent Tuft began with the highlights of summer camp this year.  Superintendent Tuft explained that the camp report was similar to past camp reports.  This year the camp report cards were tallied online through Survey Monkey.   When the results were printed the report was very large.   The camp report card information for each camp was available in a bound copy for Commissioners to review.  Superintendent Tuft stated that she can email specific camp information to Commissioners if interested.

Superintendent Tuft reported that this was a good summer. This year summer camp had increased enrollment which will approximately net over $67,000.00 in revenue over the budgeted revenue amount. The Park District is awaiting outstanding revenue from the Department of Human Services for the final payment for summer camp.  Fee assistance decreased this year.  The inclusion costs increased.  The camp report cards were positive.  More swim days were requested.

Camp was re-accredited again this year by the ACA.  Commissioner Yanes inquired about the coordinators for the ACA review.  Superintendent Tuft explained that it is a 3 year commitment by the staff that volunteer for this responsibility. It is a good learning experience for the staff.

Next year the camp registration process will be based on the grade the child is in rather than their age.  More electronic forms will be used whenever possible.

Michelle explained the fee proposal explanations for the request for an increase in certain camp fees.

This year an increase is requested for eight camps.  The fee increases are between 2%-7%.

Commissioner Yanes expressed that she liked that the electronic communication with the parents.

President Reid stated that staff has done an excellent job. Summer camp was very successful with an increase of approximately 34% in revenue.

President Reid inquired about the 2 week camp option. Superintendent Tuft responded that the 2 week option is being utilized.  Urban Adventures is a 2 week camp that has been extremely successful.

PRESIDENT’S REPORT

At this time President Reid confirmed the date of the December Board meeting with the other Commissioners. The next regular meeting of the Board of Park Commissioners will be held on Tuesday, December 20, 2011at 7:00p.m.   The Finance Committee Meeting dates will be discussed and determined at the December Board Meeting.

COMMISSIONER COMMENTS

Commissioner Yanes inquired about the date of the Employee Recognition Party. The date is January 7, 2012.  Invitations will be sent out after the Thanksgiving Holiday.

Commissioner Yanes stated that at the NRPA Conference citizen involvement with the Park District was discussed.  A resident, Candida Abrahamson, spoke with Commissioner Yanes regarding some gardening and horticulture issues. Executive Director Schneiderman stated that staff will contact her to discuss her ideas. 

Commissioner Yanes stated that another resident, Linda Feeder, inquired about the labyrinth maze suggestion she brought to the Board several months ago. Executive Director Schneiderman’s suggestion for the labyrinth maze location was Sculpture Park.  At this time the Park District does not have a location for the labyrinth maze. Executive Director Schneiderman replied that the Ms. Feeder should discuss this idea with the Village of Skokie.

Commissioner Clarito stated that the Festival of Cultures Dinner last night was an enjoyable event. A new country was added to the Festival of Cultures. The country is Bulgaria.

President Reid commented on email addresses for Board members.  A short biography and picture of each board member to be posted on the website was suggested. Parameters would need to be determined for the biographies.Commissioner Yanes inquired about status of the Big Brothers/Big Sisters Program.  Executive Director Schneiderman responded that a pilot program with School District 69 has been formed. Executive Director Schneiderman explained the philosophy and mission of the Big Brothers/Big Sisters and America’s Promise programs.

Executive Director Schneiderman explained that traditionally, the Big Brothers/Big Sisters program is one-on-one mentorship.  The Park District wants to provide programs and activities for these children. Specific procedures are followed. The children and parents are involved. The children will be monitored and tracked. The anticipation is for the children’s grades to improve. If the program is successful the goal is to offer the program to the community. In the future, additional funding may be acquired through grants.

ADJOURNMENT

A motion was made by Commissioner Clarito to adjourn the regular meeting. Commissioner Yanes seconded the motion.  On a roll call vote, all Commissioners voted aye. Commissioner Alter and Vice President Aberman were absent. Motion carried. The regular meeting ended at 7:55p.m.

________________________________                 _______________________________

Michael Reid                                                                 Mark Schneiderman

President                                                                       Secretary