District Business

Board Business

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Minutes of the Regular Board Meeting of October 18, 2011

ATTENDANCE AT MEETING

Board Members Present:      

President Mike Reid

Vice President Susan Aberman

Commissioner Jerry B. Clarito

Commissioner Maureen Yanes

Others Present:                      

Director/Secretary Mark Schneiderman

Treasurer William G. Schmidt

Superintendent of Parks and Facilities John Ohrlund

Superintendent of Recreation Michelle Tuft

Absent:                                   

Commissioner Michael W. Alter

 

CALL TO ORDER

President Reid called the regular meeting of the Board of Park Commissioners to order at 7:00 p.m., followed by the recitation of the Pledge of Allegiance. 

COMMENTS FROM CITIZENS

There were no citizen comments.

CONSENT AGENDA

With no items removed from the Consent Agenda, Commissioner Clarito moved to approve the Consent Agenda. Commissioner Yanes seconded the motion.  On a roll call vote, all Commissioners voted aye.  Commissioner Alter was absent. Motion carried. The Consent Agenda consisted of: Minutes from the Regular Board Meeting of September 20, 2011; Bills Payable for the month of October 2011; Treasurer’s Report; and Staff Reports.

APPROVAL OF CHANGE ORDER #6 FOR THE SKATIUM RENOVATION

Superintendent Ohrlund explained to the Board that Change Order #6 was a compilation of various items. Owner’s Representative Jerry Aulisio would summarize the details in the change order.

Mr. Aulisio stated that over the past month and a half various issues were addressed for the Skatium project.  These items were categorized as follows: allowances, unforeseen conditions, Village requirements, additional HVAC work, additional architectural/civil work, owner director changes and overtime and completion. Mr. Aulisio explained each category and asked for any questions from the Board.

The Park District is attempting to recover some of the cost of certain items through negotiations with the architect.  It is anticipated to receive a $40,000.00 savings from the Construction Manager’s contingency to offset some of these costs.  A deductive change order will be finalized for next month’s board meeting.

President Reid inquired if these issues were typical for a project of this nature.  Mr. Aulisio responded yes.  President Reid commented that patron comments on the new Weber Park Lot and and Skatium Renovation have all been very positive.

Commissioner Yanes inquired about the added cost of the project and funding for the project.  Mr. Aulisio stated that the cost was approximately $50,000.00 over budget not including the newly added parking lot.

Executive Director Schneiderman stated the Park District was approved for a $2,500,000.00 grant from the Department of Natural Resources of the State of Illinois. Once the grant money is received it will be applied to the cost of the renovation. There is no timeline on the expected receipt of the grant money.

Executive Director Schneiderman stated that the Skatium project was a unique project with time element constraints.  Working with Bulley and Andrews and the AT Group on the construction project was a very positive experience for the Park District. 

Commissioner Yanes moved to approve Change Order #6 for the Skatium project for $219,672.00.  Commissioner Clarito seconded the motion. On a roll call vote, all Commissioners voted aye. Commissioner Alter was absent.  Motion carried.

APPROVAL OF BID FOR EMERSON PARK AND EMILY OAKS NATURE CENTER PLAYGROUND RENOVATIONS

Superintendent Ohrlund reminded the Board that last month bids for the Emerson Park and Emily Oaks Nature Center Playground renovations were rejected because the playground equipment was omitted in the bid documents.  The documents were amended and the projects were re-bid.

Three bids were received and reviewed.  The two projects are budgeted at a total of $270,000.00.  The low bidder, Fuerte Systems of Plainfield, Illinois submitted a bid for $228,140.00 for both playgrounds.  Fuerte Systems has done work for the Park District on the Devonshire and Oakton playgrounds and staff has been pleased with their work.

Commissioner Aberman asked if staff could check the baby swings at Devonshire playground.  Commissioner Aberman stated that they do now swing properly. Executive Director Schneiderman responded that staff would do so.

Commissioner Yanes moved to approve the bid of Fuerte Systems for $228,140.00 for the Emerson Park and Emily Oaks Nature Center playgrounds.  Commissioner Clarito seconded the motion. On a roll call vote, all Commissioners voted aye. Commissioner Alter was absent.  Motion carried.

PRESIDENT’S REPORT

At this time President Reid confirmed the date of the November Board meeting with the other Commissioners. The next regular meeting of the Board of Park Commissioners will be held on Tuesday, November 15, 2011 at 7:00p.m.   

APPROVAL OF CREDENTIALS FOR THE IAPD ANNUAL MEETING

President Reid informed the Board that at the annual business meeting of the IAPD held on January 28, 2012, a voting delegate and first and second alternates must be named.  After discussing the annual meeting, it was determined that President Michael Reid will be the voting delegate, Vice President Aberman will be the first alternate and Commissioner Clarito will be the second alternate.

A motion was made by Commissioner Clarito to name President Michael Reid as the delegate, Vice President Aberman as the first alternate and Commissioner Clarito as the second alternate to the IAPD annual business meeting on January 28, 2012.  Commissioner Yanes seconded the motion. On a roll call vote, all Commissioners voted aye. Commissioner Alter was absent. Motion carried.

COMMISSIONER COMMENTS

Executive Director Schneiderman asked Superintendent Tuft to update the Commissioners on the incident regarding the patron in Fitness First this past Sunday.  Superintendent Tuft stated that a patron found an unresponsive male, age 46, in the non-members locker room. The patron notified staff immediately and staff began CPR as well as calling 911. Staff and the 911 emergency response team performed CPR. Unfortunately, the individual did not respond.   The individual was identified and notification was given to family members. 

President Reid stated he attended the Oakton Street Diet Meeting held at the Skokie Library Auditorium. Public comments were not in favor of this change for Oakton Street and the issue was voted down by the Village Trustees. President Reid stated that there will be some infrastructure repairs to Oakton Street with new street lights, but the narrowing of the street and widening of the sidewalks will not be done.

Executive Director Schneiderman spoke about the Big Brothers/Big Sisters Program that is being contemplated by District 69, the Village of Skokie and the Park District. Executive Director Schneiderman also wanted Commissioners to be aware of the America’s Promise Alliance program. The America’s Promise Alliance is a model community program consisting of businesses, service organizations, educational systems and religious organizations combining resources for promoting a positive experience for children. 

ADJOURNMENT

A motion was made by Commissioner Clarito to adjourn the regular meeting. Commissioner Yanes seconded the motion.  On a roll call vote, all Commissioners voted aye. Commissioner Alter was absent.  Motion carried. The regular meeting ended at 7:40p.m.

 

________________________________                 _______________________________

Michael Reid                                                                John Ohrlund

President                                                                       Secretary