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Minutes - Regular Meeting of Park Board of Commissioners-August 16, 2011

ATTENDANCE AT MEETING

Board Members Present:      

President Mike Reid

Vice President Susan Aberman

Commissioner Michael W. Alter

Others Present:                      

Director/Secretary Mark Schneiderman

Treasurer William G. Schmidt

Superintendent of Parks and Facilities John Ohrlund

Superintendent of Recreation Michelle Tuft

Mike Isaacs, Pioneer Press

 

Absent:                                  

Commissioner Jerry B. Clarito                                           

Commissioner Maureen Yanes

 

CALL TO ORDER

President Reid called the regular meeting of the Board of Park Commissioners to order at 7:00 p.m., followed by the recitation of the Pledge of Allegiance. 

COMMENTS FROM CITIZENS

There were no citizen comments.

At this time Mark Schneiderman introduced staff that was in attendance at the meeting. The staff was:

Michael Rea, Assistant Superintendent of Parks, David Hunt, Director of Information Technology and Amanda Hanson, Facility Manager of the Skokie Heritage Museum.

Superintendent Tuft introduced Nicole Quattrocki. Nicole is the new Sponsorship Coordinator for the Skokie Park District.  Nicole will be working with Jim Bottorff on the Backlot Bash. Once the Backlot Bash is over Nicole will have an orientation with the Park District facilities and a re-evaluation of the sponsorship program will be done.

CONSENT AGENDA

With no items removed from the Consent Agenda, Commissioner Alter moved to approve the Consent Agenda. Vice President Aberman seconded the motion.  On a roll call vote, all Commissioners voted aye.  Motion carried. Commissioners Clarito and Yanes were absent. The Consent Agenda consisted of: Minutes from the Regular Board Meeting of July 19, 2011; Bills Payable for the month of August 2011; Treasurer’s Report; and Staff Reports.

REVIEW AND APPROVAL OF REVISED PLAYGROUND PLANS FOR EMERSON PARK  AND EMILY OAKS NATURE CENTER

John Ohrlund reminded the Board that last month a public hearing was held on the Emerson Park and Emily Oaks Nature Center playgrounds.  At the public hearing the playground designs were discussed with the citizens in attendance.  As a result of the citizen suggestions modifications were made to the designs. 

Mike Rea, Assistant Superintendent of Parks began with the Emerson Park design concept. The jellyfish design was well received and the playground will be more aesthetically pleasing.  The sand area will be filled in with engineered wood fibers.

Commissioner Aberman commented that she liked the jellyfish design.

The Emily Oaks Nature Center playground added 3 more play components as a result of the citizen suggestions. The landscape buffer will create more shade in the playground in the future. 

Staff is requesting approval of the modified playground designs for Emerson and Emily Oaks Nature Center playgrounds. 

Executive Director Schneiderman inquired if the playgrounds could be completed this year. Assistant Superintendent Rea stated yes as long as we stay on schedule.  Anticipation is to go out to bid next month.

Commissioner Alter moved to approve the revised playground plans for Emerson Park and Emily Oaks Nature Center and to authorize staff to bid out these projects.  Vice President Aberman seconded the motion. On a roll call vote, all Commissioners voted aye.  Motion carried. Commissioners Clarito and Yanes were absent.

AUTHORIZATION TO BID ENERGY MANAGEMENT SYSTEMS FOR OAKTON COMMUNITY CENTER

Superintendent Ohrlund reported that the energy management system at the Oakton Community Center is antiquated and replacement parts are becoming more difficult to find.  The computer system operating the HVAC controls cannot handle the demands of the facility. The current system dates back to 1997. Superintendent Ohrlund is requesting authorization to bid out an energy management system for the Oakton Center.

Vice President Aberman moved to authorize staff to prepare specifications and bid out a replacement energy management system for Oakton Community Center.  Commissioner Alter seconded the motion. On a roll call vote, all Commissioners voted aye.  Motion carried. Commissioners Clarito and Yanes were absent.

APPROVAL OF SKATIUM BRICK PAVERS

Executive Director Schneiderman reminded the Board that commemorative brick pavers were discussed at the previous board for the new entrance of the Skatium.  Executive Director Schneiderman explained the locations of the bricks, the design, and the process to purchase the 3 different sized bricks.  The Blackhawks, Superstars and Hockey players who have skated at the Skatium will have commemorative bricks in the “Skatium Legacy” area.

Commissioner Alter moved to approve a contract with Impressions in Stone to provide and engrave bricks for the initial run of pavers for an amount of not to exceed $11,000.00.  Vice President Aberman seconded the motion.  On a roll call vote, all Commissioners voted aye.  Motion carried. Commissioners Clarito and Yanes were absent.

Vice President Aberman moved to approve a contract in the amount of $7,750.00 with Ruffolo Inc. for the installation of the brick pavers.  Commissioner Alter seconded the motion. On a roll call vote, all Commissioners voted aye.  Motion carried. Commissioners Clarito and Yanes were absent.

APPROVAL OF SKATIUM KIOSK

Executive Director Schneiderman stated that the Skatium has been unable to attract a pro shop operator to service the equipment needs of the skaters.  Staff has been contemplating an interactive kiosk and/or vending machine to provide services to the skaters. 

Staff has been working with a vender in Ontario Canada to design a vending machine for delivery of items of immediate need to skaters such as tape, laces, gloves, etc.  The vendor is U-Vend Canada Inc.

Staff can customize the vending machine with items that staff feels would be merchandise that the Skatium customers would like to purchase.  

The kiosk would serve as a point of sale for customers to buy equipment. Staff has worked with Jerry’s Pro Shop in the past.  Jerry’s Pro Shop would supply the equipment for the kiosk. The kiosk will have a touchscreen and a direct web link to Jerry’s Pro Shop.  The kiosk will also serve as an access for registrations and information on Park District programming.

The kiosk is a very innovative endeavor and at this time no other skating rink has this feature.

Executive Director Schneiderman stated that there are some technical issues to workout and it is the anticipation that the kiosk will be operation for the Grand Opening of the Skatium in October.

Commissioner Alter moved to approve the purchase of a custom design vending machine from U-Vend in the amount of $13, 070.00.  Vice President Aberman seconded the motion.   On a roll call vote, all Commissioners voted aye.  Motion carried. Commissioners Clarito and Yanes were absent.

Commissioner Alter moved to approve a custom design kiosk and related equipment/services from U-Vend in the amount of $30,478.00.  Vice President Aberman seconded the motion. On a roll call vote, all Commissioners voted aye.  Motion carried. Commissioners Clarito and Yanes were absent.

Vice President Aberman moved to approve the 2 year license agreement with Jerry’s Pro Shop to be the sole provider of kiosk related hockey and figure skating equipment.  Commissioner Alter seconded the motion.  On a roll call vote, all Commissioners voted aye.  Motion carried. Commissioners Clarito and Yanes were absent.

APPROVAL OF SKATIUM CHANGE ORDER #5

Superintendent Ohrlund discussed the items included in Change Order #5 for the Skatium.  The change order covers items that were related to unknown conditions that were discovered during the construction.

The final item #22 relates to a code requirement with a grease interceptor being replaced after it was installed. Staff feels that this was caused by architect’s negligence and is attempting to have this item paid by the architect.  Since the work has been done, the contractor is due the money.

Superintendent Ohrlund stated that there are contingencies to pay for change order. 

Commissioner Alter moved to approve Change Order #5 for the Skatium project for $47,562.00.  Vice President Aberman seconded the motion.  On a roll call vote, all Commissioners voted aye.  Motion carried. Commissioners Clarito and Yanes were absent.

SKATIUM UPDATE PRESENTATION

Superintendent Ohrlund began a slide presentation of the updated Skatium construction project for the Board. He discussed each slide in detail and ended the presentation with slides on the new Weber Park parking lot.  The Commissioners inquired about the number of additional parking spaces. Superintendent Ohrlund responded that 35 additional parking spaces were added.

President Reid stated that he has received many positive compliments on the new parking lot.

Superintendent Ohlrund reported that Rent-a-Chef, the new café vendor for the Skatium, met with staff this week. They brought samples of their food for staff to taste and a sample menu. On the days of Chicago Bears football games they intended to serve a variety of different items.

Superintendent Ohrlund distributed the sample menu to the Board. He stated that Rent-a-Chef is very enthusiastic and willing to work with the Park District in providing quality food service. 

It is the anticipation that in the near future a coffee station with sweets, juices etc. would be available to customers in the Weber Center Lobby.  Commissioner Aberman inquired about kosher items. Superintendent Ohrlund responded that kosher items will be available.

No motion need. For informational purposes only.

APPROVAL TO PURCHASE HARDWARE AND SOFTWARE

Superintendent Schmidt reported that the Park District has been researching the replacement and enhancement of the District computer systems infrastructure for approximately two years. The Park District has been experiencing numerous email and network issues and it is time to address these issues.

The new IT Director David Hunt has developed a proposal with the help of CDW and Hewlett Packard to design a virtualization network solution with disaster recovery.  David worked with the CDW and Hewlett Packard consultants on the proposal which will be a reliable and cost effective solution to the Park District’s computer systems.

David presented a PowerPoint presentation to the Board and staff. David explained all of the components of the proposal of network storage, virtualization, disaster recovery, dedicated backup and answered questions.

The funds for this project have been budgeted in the corporate fund.  The total cost for the project is $110,063.00. 

Executive Director commended Superintendent Schmidt and IT Director David Hunt on the proposal.

Commissioner Alter moved to approve the replacement/enhancement of the systems infrastructure for a total cost of $110,063.00.  Vice President Aberman seconded the motion. On a roll call vote, all Commissioners voted aye.  Motion carried. Commissioners Clarito and Yanes were absent.

PRESIDENT’S REPORT

At this time President Reid confirmed the date of the September Board meeting with the other Commissioners. The next regular meeting of the Board of Park Commissioners will be held on Tuesday, September 20, 2011 at 7:00p.m.   

COMMISSIONERS COMMENTS

Vice President Aberman stated that she noticed the children enjoying the playground at Devonshire and asked that one of the tot swings be rehung as it was crooked.

President Reid inquired about the pool issues with emails.  Executive Director Schneiderman stated that there was a response forthcoming.

It was mentioned that there will be a local merchandising show at Oakton Center in the November.

ADJOURNMENT

A motion was made by Commissioner Alter to adjourn the regular meeting. Vice President Aberman is seconded the motion.  On a roll call vote, all Commissioners voted aye.   Motion carried. Commissioners Clarito and Yanes were absent. The regular meeting ended at 8:20p.m.

 

________________________________                 _______________________________

Michael Reid                                                                Mark Schneiderman

President                                                                       Secretary